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Personal Assistant (Project Management) Kampala

Posted by Resolution Health East Africa Private Central
  • Company: Resolution Health East Africa
  • Experience: 2 - 5 years
  • Studies: Bachelor
  • Category: Secretarial - Administration
  • Contract: Undefined
  • Salary: Undefined
Resolution Health East Africa seeks to recruit a Personal Assistant to the Country Manager – Uganda. The role holder’s main role is to organize the manager and assist him maximize productivity. He or She ensures that the Country Manager’s office is well managed and running efficiently. If you a highly paced person with strong organization skills, assertiveness and are goal oriented, this position could be for you.Key responsibility areas include:Project Management• From meetings, briefings, action plans, team schedules and other sources, record and track Country Manager’s projects and tasks assigned to team members using project management and tasks software.• Maintain a calendar of all tasks and follow up each required action ahead of its due date on behalf of the Country Manager.Administrative Functions:• Daily collection of dashboard reports and indicators for the Country Manager.• Documentation of routines, procedures and reports from time to time.• Arranging corporate events on behalf of the country office.• Implementing administrative directives established policies and procedures on behalf of the Manager.• Assist the Country Manager complete time sheets and logs; Assist the Manager in timely compilation of monthly reports, risk reports and board papers.• Maintain and update corporate contact databases and a good filing system and retrieve information as and when required;Secretarial support• Man incoming correspondence, directing what is for the manager’s attention or deflect to team members and track as appropriate.• Manning the Country Manager’s calendar, prioritize and schedule meetings, ensuring the Country Manager is well prepared for the meetings; control traffic to the manager’s office;• Arrange domestic & international travel plans and itineraries• Banking and other financial functions on behalf of the Country Manager; Manage Country Manager’s official expenditures and claims; Coordinate Country Manager’s personal schedules.External Relationship Management• Act as the external contact point, providing phone support, screening and follow-up on phone calls• Coordinate both on and off-site meetings with board members and management - travel planning and other logistical support;• Any other duties as assigned by the Country Manager.QUALIFICATIONS:• Bachelor’s Degree in a business field• A project management qualification.• Distinction in English language or B+ and above on A Levels.• Secretarial training not strictly required but either or 1 year support experience, but might be an added advantage.• Outstanding knowledge of Microsoft Office especially Outlook, Word, Excel, and Project and a knack for evaluating online tools.EXPERIENCE:• A minimum of 2 years full time experience ino Project managemento Office or administrative support experience or as a Personal Assistant to a busy manager.
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