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Chief Administration Officer Kampala

Posted by TBA Africa Private Central
  • Company: TBA Africa
  • Experience: 2 - 5 years
  • Studies: Bachelor
  • Category: Management - Executive - Director
  • Contract: Permanent
  • Salary: Over 200.000 / month (USh)
Job DescriptionReporting to the Finance Manager and responsible for providing effective secretarial support and performing routine clerical and administrative functions such as drafting letters and reports, drafting correspondence, scheduling appointments, organizing and maintaining files, retrieving documents as well as synchronizing and updating the office diary.Job DescriptionMaintain effective communication channels with other departments as well as external organizations and individuals.Prepare notes, draft correspondence type letters and reports including document binding in accordance with agreed instructions in EnglishRespond to telephone inquiries, giving information to callers and routing calls to appropriate officials and also placing outgoing calls in both English.Receive official visitors by ascertaining the nature of business and directing them accordingly.Receive, sort, record and distribute mail, general correspondence and documents to appropriate officials.Schedule appointments and screen requests for meetings, synchronize and update appointments.Prepare both local and international itineraries confirm travel, freight and hotel reservations.Locate and attach appropriate files to correspondence or queries as well as organize filing and retrieval systems.Oversee proper maintenance, storage, retrieval of files and documents in order to ensure that they are accessible and secureOrganize meetings and conferences and accurately record proceedings of various deliberationsOperate and maintain electronic office equipment and tools including word processing and photocopying machines, scanning and binding equipmentMonitor and track the progress of various assignments and regularly updating the Manager and other members of staff on specific deadlines and problems.Minimum QualificationsBachelors Degree in Office/ Business Administration, Secrétariat studies or other related studiesComputer Driving License backed by high level proficiency in computer keyboard operations and transcription skills minimum 50 wpm typing skillsMinimum three 3 years relevant experience preferably gained in providing support to top executive and senior managementDemonstrate high level of interpersonal, problem solving and conflict resolution skills and high APS scoreProficiency and exposure to Oracle ERP system as well as the French language is an added advantageThe position is on general service terms and conditions of service. We offer competitive salary and benefits package and a collegial working environment. Applicants are invited to send their applications via email to (Send CV using the apply link) Applicants should indicate “Application for “Chief Administration Officer” as the subject line of their email submissions which shall be considered until C.O.B 30th September 2014.
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