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Administrator Job Kampala

Posted by Zoe Recruitment Private Central
  • Company: Zoe Recruitment
  • Experience: 6 months - 2 years
  • Studies: Bachelor
  • Category: Management - Executive - Director
  • Contract: Undefined
  • Salary: Undefined
Key Duties and Responsibilities:• General office organisation and cleanliness• Prepare and maintain basic books of accounts and payroll• Assist in preparing and monitoring of the annual budget of the business;• Ensure that clients are billed on time and ensure timely follow up collecting on invoices sent to clients;• Ensure compliance with all tax filing deadlines and submissions;• Maintenance of registration files of the firm and ensuring that all annual registration requirements required of the Directors and firm are complied with in good time e.g. with KCCA, URA Etc.• Prepare expense reports - e.g. telephone reports, claims summaries, advance claims prior to payroll date of 25th of each month. Stationery reports, etc by billing date of 1st of every month;• Review and process advance and claim forms timely. Ensure that out of pocket policy is complied with by staff;• IT reports usage. Provide a monthly report on IT matters and ensure staff IT problems are resolved quickly;• Manage all petty cash matters;• Handle all procurement of the business.• Admin checklist compliance. Report to be given to Director on a monthly basis;• Maintenance of staff annual leave management worksheet;• Maintenance of property and equipment register which is submitted to director on a quarterly basis for review;• Manage reception areaQualifications, Skills and Experience:• The applicant should preferably hold a Bachelor’s degree;• One year of relevant experience working in a busy Admin and Finance role• Good working knowledge of both MS Office and MS Excel• Must have hands on experience using Tally or QuickBooks.• Must be organized and detailed oriented;• Must have an analytical and questioning mind;• Must have excellent communication skills both verbal and written;• Must have good presentation skills; and• Must be a team player and understands that their role is there to support the professional staff in achieving a collective objective.• Is a self starter and works with little supervision
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