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Operations and Finance Manager at Irise Uganda Jinja

Posted by Irise Uganda Private Central
  • Company: Irise Uganda
  • Experience: 2 - 5 years
  • Studies: Bachelor
  • Category: Accounting
  • Contract: Part-Time
  • Salary: Over 1.000.000 / month (USh)


Introduction:

This role is ideal for a professional who is confidently
able to manage the administration of a small NGO and is interested in joining a
friendly and collaborative team in order to grow and develop a young and
innovative organisation. Relevant prior experience, qualifications and strong
references are essential.

Background:

Irise Uganda is a young, fast growing NGO working in
partnership with the UK registered charity Irise International to support the
education and empowerment of marginalised women and girls in Uganda. The
organisation currently focuses on developing and delivering a sustainable
solution to inadequate provision for women and girls menstrual health and
hygiene needs. Over the last 2 years we’ve reached over 20,000 girls with the
pads and education they need.

Irise Uganda’s main activities include:


Establishing local access to
affordable sanitary projects; Irise Uganda runs an Enterprise Project supporting and
training local people to sell affordable sanitary products in their areas. We
currently have a network of over 60 entrepreneurs in the central region of
Uganda who are managed by our Enterprise Team. We hope to double this network
over the next 12-18 months.


Developing and delivering
menstrual health education; Our Education Team train local partners to integrate
menstrual health education into their work in order to institutionalise change.
They also support our Enterprise Team by creating and delivering behaviour
change campaigns encouraging communities to support girls during their periods.
We trained 8 local partners in 2016 and plan to train 8 new partners in 2017.


Carrying out research and
evaluation:
Irise International works with Irise Uganda to collect data and conduct
evaluation and research to help inform wider work on this issue.

Role Description:

This individual will administer the day to day running of
Irise Uganda, including applying financial and procedural policies
consistently, administering expenses and completing data entry and reporting.

Responsibilities:


Financial
administration and reporting:

o  
Administering project budgets including weekly
expenses for team members

o  
Data entry and checking of project spending and
expenses

o  
Administering Irise Uganda’s pay roll every
month

o  
Producing monthly and quarterly financial
reports in order to monitor spending and compliance


Human
resources:

o  
Recording and administering staff annual leave,
sick leave, over time and flexible work patterns in accordance with agreed
policies and procedures

o  
Carrying out relevant financial and operations
training and induction for new staff and top-up training as required for
existing staff.


Procurement:

o  
Managing and procuring office stock including
stationary, cleaning materials

o  
Administering the general up keep of the office
including weekly cleaning, gardening, dealing with repairs etc.

o  
Managing and procuring IT equipment as required,
including office internet bundles


Enterprise
Project Stocks and Accounts:

o  
Working with Irise Uganda Ltd to issue monthly
invoices to Irise entrepreneurs.


Supporting
Irise Uganda Ltd:

o  
Providing financial training and support for the
Production Manager at Irise Uganda Ltd according to pre-agreed plans.

o  
Ensuring appropriate records, including
financial records, are recorded by Irise Uganda LTD

o  
Assisting in the preparation & review of
financial reports for Irise Uganda LTD


Planning
and review:

o  
As the projects grow and develop the individual
would work with the Director of Operations at Irise International to regularly
review existing policies and procedures, identify the need for new or improved
mechanisms and develop and implement the appropriate new tools and systems.

Supervision and
support:


The individual will be directly accountable to
the UK registered charity Irise International but will be working to administer
the affairs of Irise Uganda, a Ugandan registered NGO funded by Irise International.


They will be supervised remotely by the Director
of Operations at Irise International via a weekly skype meeting with more
formal monthly and quarterly reviews and through in-country visits lasting
between 4-12 weeks at least twice in 2017 to offer person training, capacity
building and support.

Essential
qualifications, skills and experience:


Graduate with a relevant degree (financial
qualifications are preferred)


Prior experience administering budgets of
between 400,000,000-2,200,000,000
Ugandan Shillings


Prior experience working as part of a small team
and organisation


Previous experience writing financial reports
and reviewing spending according to pre-agreed budgets


A clear understanding of international
accounting and financial standards.


Excellent IT skills including use of Microsoft
Word, Excel (candidates will be expected to use simple formula), Power point,
Google Mail and Google Drive. (Please note that IT skills will be assessed as
part of the recruitment process)


Able to use Quick Books or comparable accounting
software


A commitment to transparent accountability and
accurate reporting. (Failure to adhere to policies and procedures will be
considered gross misconduct and grounds for instant dismissal without notice or
benefits).


An ability to work to deadlines autonomously and
relatively independently with predominantly virtual support.

Desired
qualifications, skills and experience:


Previous experience working in the NGO Sector


Previous experience administering the finances
of an income generating project


Previous experience meeting the requirements of
an international funder


Previous experience of building and establishing
new procedures


Previous experience of consultancy or
self-employed projects where self-discipline was an important part of success.

Benefits:


Opportunities for promotion and increasing
levels of responsibility as the organisation and projects grow


Tailored training and support


Part of a small, collaborative and friendly team


Initially 3 days a week with the potential to
extend hours as the projects grow


A gross salary of between 800,000-1.5 million
Ugandan shillings before tax and other mandatory deductions depending on skills
and level of experience of final applicant.

Location:

The role is based in Irise Uganda’s Jinja office. It is
mainly office based and travel will be unusual and limited.

How to apply:

Please complete our online application form: http://tinyurl.com/oppmaniriseappform

Please note that applications can only be accepted via our
online form. If you have any problems using the form please email making “Query about
Operations and Finance Manager Role” the subject of the email.

Unfortunately, due to the volume of applications we receive
we are only able to respond to short listed candidates. Short listed candidates
should expect to hear from us by 31st December 2016 at the very
latest. Interviews will be held in person in Jinja, Uganda and will take
between 2-4 hours. This role will commence in early January 2017 and it is
essential that candidates are able to start immediately.

*Application Tips*

Please limit your CV to 2 sides of A4. Visit this website to
read more about the "do's" and "don't's" of an effective
CV: https://www.kent.ac.uk/careers/cv.htm

Cover letters should be limited to one side of A4. We are
looking for a couple of paragraphs telling us why you are right for the role
and for Irise. We want to see evidence that you understand the role description
and the organisation. Tell us clearly why you want to work for us in this
capacity. What is motivating you? what can you bring that someone else won't
i.e. what is your unique selling point? We are not interested in reading
generic letters. Good Luck!

✔ Do not forget to mention AFRIBABA during your call!
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