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Administrative and Logistics Officer at Irise Uganda Jinja

Posted by Irise Uganda Private Central
  • Company: Irise Uganda
  • Experience: 2 - 5 years
  • Studies: Bachelor
  • Category: Charities - Not for Profit
  • Contract: Permanent
  • Salary: Over 800.000 / month (USh)


Introduction:

This role is ideal for a professional who is confidently
able to support the administration of a small NGO and is interested in joining
a friendly and collaborative team in order to grow and develop a young and
innovative organisation. Relevant prior experience, qualifications and strong
references are essential.

Background:

Irise Uganda is a young, fast growing NGO working in
partnership with the UK registered charity Irise International to support the
education and empowerment of marginalised women and girls in Uganda. The
organisation currently focuses on developing and delivering a sustainable
solution to inadequate provision for women and girls menstrual health and
hygiene needs. Over the last 2 years we’ve reached over 20,000 girls with the
pads and education they need.

Irise Uganda’s main activities include:


Establishing local access to
affordable sanitary projects; Irise Uganda runs an Enterprise Project supporting and
training local people to sell affordable sanitary products in their areas. We
currently have a network of over 60 entrepreneurs in the central region of
Uganda who are managed by our Enterprise Team. We hope to double this network
over the next 12-18 months.


Developing and delivering
menstrual health education; Our Education Team train local partners to integrate
menstrual health education into their work in order to institutionalise change.
They also support our Enterprise Team by creating and delivering behaviour
change campaigns encouraging communities to support girls during their periods.
We trained 8 local partners in 2016 and plan to train 8 new partners in 2017.


Carrying out research and
evaluation:
Irise International works with Irise Uganda to collect data and conduct
evaluation and research to help inform wider work on this issue.

Role Description:

This individual will administer the day to day running of
Irise Uganda, including applying financial and procedural policies
consistently, administering expenses and completing data entry and reporting.

Responsibilities:


Financial
administration and reporting:

o  
Administering weekly expenses for team members

o  
Data entry and checking of project spending and
expenses with support from the Head of Operations of Irise Uganda

o  
Administering Irise Uganda’s pay roll every
month


Human
resources:

o  
Recording and administering staff annual leave,
sick leave, over time and flexible work patterns in accordance with agreed
policies and procedures

o  
Carrying out routine administrative training and
induction for new staff and top-up training as required for existing staff.


Procurement:

o  
Managing and procuring office stock including
stationary, cleaning materials

o  
Administering the general up keep of the office
including weekly cleaning, gardening, dealing with repairs etc.

o  
Managing and procuring IT equipment as required,
including office internet bundles


Enterprise
Project Stocks and Accounts:

o  
Working with Irise Uganda Ltd and the Head of
Operations at Irise International to issue monthly invoices to Irise
entrepreneurs.


Planning
and review:

o  
As the projects grow and develop the individual
would work with the Head of Operations at Irise International to regularly review
existing policies and procedures, identify the need for new or improved
mechanisms and develop and implement the appropriate new tools and systems.

Supervision and
support:


The individual will work under the supervision
of the Country Manager at Irise Uganda.


They will also be supervised remotely by the
Head of Operations at Irise International via a weekly skype meeting with more
formal monthly and quarterly reviews and through in-country visits lasting
between 4-12 weeks at least twice in 2017 to offer person training, capacity
building and support.

Essential
qualifications, skills and experience:

-  Graduate with a relevant degree

-  Prior experience administering expenses for a
small organisation

-   Prior experience working as part of a small team
and organisation

-   Excellent IT skills including use of Microsoft
Word, Excel (candidates will be expected to use simple formula), Power point,
Google Mail and Google Drive. (Please note that IT skills will be assessed as
part of the recruitment process)

-   A commitment to transparent accountability and
accurate reporting. (Failure to adhere to policies and procedures will be
considered gross misconduct and grounds for instant dismissal without notice or
benefits).

-   An ability to work to deadlines autonomously and
relatively independently with predominantly virtual support.

Desired
qualifications, skills and experience:

-   Previous experience of or exposure to
international accounting and financial standards

-   Previous experience working in the NGO Sector

-   Previous experience administering the finances
of an income generating project

-   Previous experience meeting the requirements of
an international funder

-   Previous involvement in building and
establishing new procedures

-   Able to use Quick Books or comparable accounting
software

Benefits:

-   Opportunities for promotion and increasing
levels of responsibility as the organisation and projects grow

-   Tailored training and support

-   Part of a small, collaborative and friendly team

-   Full time role based in Jina, 9-5pm, Monday to
Friday

-   A gross salary of between 800,000-1.5 million
Ugandan shillings before tax and other mandatory deductions depending on skills
and level of experience of final applicant.

Location:

The role is based in Irise Uganda’s Jinja office. It is
mainly office based and travel will be unusual and limited.

How to apply:

Please complete our online application form: https://goo.gl/forms/tvioImq4pdf63qeu2

Please note that applications can only be accepted via our
online form. If you have any problems using the form please email making “Query about
“Administrator/Logistics Officer Role” the subject of the email. The deadline
for applications is 9th January at 5pm EAT.

Unfortunately, due to the volume of applications we receive
we are only able to respond to short listed candidates. Short listed candidates
should expect to hear from us by the end of January 2017 at the very latest.
Interviews will be held in person in Jinja, Uganda and will take up to 2 hours.
This role will commence in January/February 2017 and it is essential that
candidates are able to start immediately.

*Application Tips*

Please limit your CV to 2 sides of A4. Visit this website to
read more about the "do's" and "don't's" of an effective
CV: https://www.kent.ac.uk/careers/cv.htm

Cover letters should be limited to one side of A4. We are
looking for a couple of paragraphs telling us why you are right for the role
and for Irise. We want to see evidence that you understand the role description
and the organisation. Tell us clearly why you want to work for us in this
capacity. What is motivating you? what can you bring that someone else won't
i.e. what is your unique selling point? Good Luck!

✔ Do not forget to mention AFRIBABA during your call!
✔ Apply for this job offer
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